Getting My Head Above Water

When I took my current position it had been vacant for six months due to the previous director retiring and I knew that I had a backlog of work on day one. Within a month the HIM clerk of my department decided to tenure her resignation to move back to south Texas and I was lost because I truly didn't have my bearings at that time.

I hire a new clerk that I'm not able to properly train and orientate to my department because we are both new here and have clue what's going on and what the problem areas are...clearly I'm worried now. Fast forward 10 months and my clerk has to be laid off due to cut backs at the hospital and I'm left alone in a two person department to do EVERYTHING myself.

I'm not painting a pretty picture because it wasn't a pretty picture. There were stacks of non-assembled and non-analyzed charts, backlogged delinquent charts because I didn't have time to chase doctors and I'm losing my mind. Oh, did I mention that we also entered our Joint Commission window for survey? Yep and I as I entered the hospital each day, I prayed to the hospital gods for JC not to show up....

 

Weekly Goals

Let's recap last weeks goals:

• Contact APS regarding census information for outpatient services to relay ADT information to the transcription company.
• Meeting minutes for the EHR implementation project.
• Follow up on EHR projects that are due this Friday.
• In-service the unit secretaries on the new logins for the transcription company.
• Begin audits on the outpatient Time Out forms. (4 month project)
• Complete design on new Interdisciplinary Team Conference/Care Plan forms. A work in progress
• Make sure new employee is listed in ADP and complete time for last week. 
• Get the DNFB down to 2 days.I got it down to 3 days.

Okay, I did pretty good last week but this week is going to be a crazy one. Let's go:

• Create Roles and Authority for HCS.
• Create new logins and profiles for the training sessions this week. 
• Schedule all 6 training sessions for the next 2 weeks for HCS. 
• Continue to work on the IDT Care Plan form.
• Get the DNFB down to 2 days.
• Finish decorating the HIM department pumpkin for the hospital contest.
• Put in a bulk order for binders for the user guides for HCS. 
• Print all of the user guides needed for the training sessions. Remember to include log in instructions.
• Request lunch for next Thursday's training for the chief officers of the hospital.
• Follow up with the head biller for the contract and fee schedule project.
• Run the monthly reports on Thursday for stats.
• Create the recommended suspension list for delinquent physicians.

That's all I can think of right now but it's already a pretty big list. What do you guys have planned for the week? If you're in school what are you studying? Have a great week!

 

Weekly Goals

On my personal blog I do weekly post regarding my goals and I think I'm going to practice that on this blog.

• Contact APS regarding census information for outpatient services to relay ADT information to the transcription company.
• Meeting minutes for the EHR implementation project.
• Follow up on EHR projects that are due this Friday.
• In-service the unit secretaries on the new logins for the transcription company.
• Begin audits on the outpatient Time Out forms. (4 month project)
• Complete design on new Interdisciplinary Team Conference/Care Plan forms.
• Make sure new employee is listed in ADP and complete time for last week. 
• Get the DNFB down to 2 days.

What's your goals for the week?